Approved Vendor Flow-Down Requirements

This page outlines GTR's requirement that its approved vendors must meet or exceed certain standards to ensure that our customers receive the level of service required to ensure compliance with AS9100 and to meet or exceed our customers' requirements of quality, safety, reliability and service.

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Record Retention

All approved vendors shall establish and maintain records providing evidence of the conformity of products produced under GTR's purchase order for a minimum of 7 years.   Records shall be made available to GTR, its customers and/or regulatory agencies upon request. If an approved vendor destroys records due to the closing of business they must inform GTR 30 days prior in order to request copies of vendor documentation.

Integrity and Confidentiality

All approved vendors shall hold all information received from GTR in confidence and no third-party request for information will be authorized unless approved, in writing, by GTR. The Supplier shall communicate with their personnel the importance of ethical behavior and the implications of not operating with the utmost ethical behavior.

Flow-Down Requirements

All approved vendors shall flow-down to sub-tier suppliers the applicable requirements as required by the purchase order.  If it is determined that the vendor is responsible for: A) The root cause of a non-conforming product, B) Ineffective Corrective Action, or C) Failure to respond within the specified time, a Corrective Action will be issued by GTR.  Failure to comply with GTR's Corrective Action process can result in the suspension of the vendor's approved status.

Right of Access

All approved vendors agree to the right of entry and access for GTR, its customers or regulatory agencies into all facilities and access to all  records, at any level of the supply chain, involved under the performance of the purchase order or contract upon request.

Prevention of Counterfeit Parts

Nonconforming Product

Suppliers shall not use or supply counterfeit, suspect or unapproved parts identified as a copy or substitute part whose material, performance or characteristics are knowingly misrepresented. Counterfeit, suspect or unapproved parts shall be identified and controlled to prevent reentry into the supply chain.

All approved vendors shall notify GTR of any potentially nonconforming product prior to shipment and await approval by GTR before product is shipped.  Upon approval, nonconforming product must be clearly identified and packaged separately from any other product in the shipment.

Awareness: ensuring that persons are aware of: their contribution to product or service conformity;
their contribution to product safety; the importance of ethical behavior.

Supplier must be committed to the highest standards of ethics and business conduct. Supplier must comply with the law, honor commitments, act in good faith, and be accountable. Supplier must strive to maintain full compliance with all laws and regulations applicable to the operation of the business and customer relationships. Supplier must not offer, promise, authorize, or provide, directly or indirectly, anything of value (including business gifts or courtesies) with the intent or effect of inducing anyone to engage in unfair business practices. Supplier will avoid involvement in activities that may be perceived as a conflict-of-interest. Supplier will respect the legitimate proprietary rights and intellectual property rights of customers and Suppliers and take proper care to protect sensitive information, including confidential, proprietary and personal information.
Supplier will support product safety by ensuring robust management of special requirements, critical items and key characteristics. If there are concerns with respect to product safety, Supplier will communicate them to GTR Enterprises, Inc.. If there is a concern at the Supplier’s premises with respect to safety during the manufacture of the product, Supplier will notify its own employees of the concern and whenever possible, mitigate the concern. Supplier will ensure that employees and people working on its behalf are aware of:

• Their contribution to product or service conformity
• Their contribution to product safety
• The importance of ethical behavior